Terms of Use

EFFECTIVE DATE: 01 APRIL 2026ยทUMUFASHA SMARTFARMS LTD

These Terms of Use ("Terms") govern your access to and use of the digital platforms, websites, mobile applications, software services, and related products operated by Umufasha SmartFarms Ltd, including Umufasha SmartPig, Umufasha SmartPoultry, Umufasha SmartCattle, and any future platforms developed by Umufasha SmartFarms (collectively referred to as the "Platforms").

By creating an account, accessing, or using any of our Platforms, you agree to be bound by these Terms. If you do not agree to these Terms, you must not use our Platforms.

These Terms incorporate our Privacy Policy and Data Processing Agreement. We may update these Terms periodically and will provide reasonable notice of material changes before they become effective.

1. Definitions

  • "User", "You", or "Your" refers to any individual, farm, cooperative, business entity, organization, or institution accessing or using the Platforms.
  • "Umufasha SmartFarms", "We", "Us", or "Our" refers to Umufasha SmartFarms Ltd, a company registered under the laws of the Republic of Rwanda.
  • "Account" means a registered user profile created to access the Platforms.
  • "Farm Data" means any information entered, uploaded, generated, or stored within the Platforms, including livestock records, production records, breeding data, health records, financial information, inventory records, and related information.
  • "Subscription" means a paid plan granting access to premium features and services.
  • "Third Party" means any individual, company, service provider, or organization not owned or controlled by Umufasha SmartFarms.

2. Services Provided

2.1 Free Trial

New users receive a six (6) month free trial period, during which they can access all Platform features without charge.

2.2 Free Plan

Certain basic features like basic farm data entry and reporting functionality will remain available without payment after the free trial period, subject to feature limitations determined by Umufasha SmartFarms. Umufasha SmartFarms reserves the right to modify, suspend, or discontinue the free plan program at any time.

2.3 Paid Plans

Advanced features, analytics, reporting tools, AI-powered recommendations, financial management tools, multi-user access, integrations, and other premium services. Current pricing and feature availability are published on the respective Platform pricing pages.

2.4 Platform Improvements

We continuously improve our Platforms and may add, modify, suspend, or remove features, functionalities, or services without prior notice where reasonably necessary.

3. Subscriptions and Payments

3.1 Billing

  • Subscription fees are payable according to the pricing plan selected by the user.
  • All prices are exclusive of taxes unless explicitly stated otherwise.
  • Payments may be processed through authorized third-party payment providers.

3.2 Subscription Renewal

  • Subscriptions may renew automatically at the end of each billing cycle unless canceled before the renewal date.
  • Users are responsible for ensuring valid payment methods remain available.

3.3 Cancellation

  • Users may cancel subscriptions at any time through their account settings or by contacting support.
  • Cancellation will take effect at the end of the current billing period unless otherwise specified.

3.4 Refund Policy

Refunds may be considered under the following circumstances:

  • Duplicate payments;
  • Accidental charges;
  • Verified billing errors;
  • Significant technical issues that prevent Platform use and remain unresolved within a reasonable period.

4. Acceptable Use

You agree not to:

  • Use the Platforms for unlawful purposes;
  • Upload false, misleading or fraudulent information;
  • Attempt to gain unauthorized access to systems, accounts, or data;
  • Interfere with Platform security or operations;
  • Circumvent subscription or payment requirements;
  • Reverse engineer, copy, or exploit Platform software without authorization;
  • Use automated tools to scrape or harvest Platform data without permission.

5. User Responsibilities

Users are responsible for:

  • Maintaining the confidentiality of login credentials;
  • Providing accurate and lawful information;
  • Keeping account information current;
  • Ensuring compliance with applicable laws and regulations;
  • Maintaining backups of any critical business records when necessary;
  • Obtaining consent where required before entering personal data relating to employees, suppliers, or other individuals.

6. Artificial Intelligence Services

Our Platform features use artificial intelligence, machine learning, predictive analytics, or automated decision-support systems. AI-generated recommendations are provided solely as advisory tools and should not be considered professional veterinary, legal, financial, or business advice. Users remain responsible for all decisions made based on Platform recommendations.

7. Intellectual Property

All intellectual property rights related to the Platforms, including software, source code, databases, designs, trademarks, logos, content, and documentation, remain the exclusive property of Umufasha SmartFarms. Users are granted a limited, non-exclusive, non-transferable license to use the Platforms for their intended purposes. Users may not reproduce, distribute, modify, sell, or create derivative works from any Platform content without prior written permission.

8. Ownership of Farm Data

Users retain ownership of all Farm Data submitted to the Platforms. By using the Platforms, users grant Umufasha SmartFarms a limited license to process, store, analyze, and display Farm Data solely for the purpose of providing and improving Platform services. We will not sell individual Farm Data to third parties without user consent except where required by law.

9. Third-Party Services

The Platforms may integrate with or provide access to third-party products, services, payment providers, APIs, or websites. Umufasha SmartFarms is not responsible for third-party content, service availability, privacy practices, or losses resulting from the use of third-party services. Use of third-party services is subject to their own terms and conditions.

10. Service Availability

We aim to maintain reliable Platform availability but do not guarantee uninterrupted access. Temporary interruptions may occur due to system maintenance, technical failures, cybersecurity incidents or events beyond our reasonable control. We are not liable for losses resulting from temporary service interruptions.

11. Account Suspension and Termination

We may suspend, restrict, or terminate access to the Platforms where users violate these Terms, fraudulent activity is suspected, required payments are not made, or continued access presents security or legal risks. Users may terminate their accounts at any time. Termination does not relieve users of outstanding payment obligations.

12. Indemnification

Users agree to indemnify and hold harmless Umufasha SmartFarms, its directors, employees, officers, and partners against claims, liabilities, damages, costs, and expenses arising from violation of these Terms, misuse of the Platforms, violation of applicable laws, or infringement of third-party rights.

13. Feedback and Suggestions

Users may submit suggestions, ideas, or feedback regarding the Platforms. Unless otherwise agreed in writing, Umufasha SmartFarms may use such feedback without restriction or compensation.

14. Governing Law and Dispute Resolution

These Terms shall be governed by and interpreted in accordance with the laws of the Republic of Rwanda. Any dispute arising from these Terms shall first be resolved through good-faith negotiations. If a resolution cannot be reached, disputes shall be submitted to the competent courts of Rwanda unless otherwise required under AU law.

15. Contact Information

For questions or concerns about these Terms, contact us at privacy@umufashasmartfarms.com or +250 787 921 092.

CONTACT US

Umufasha SmartFarms Ltd